Manage materials, track stock levels, and prevent wastage with the Site Inventory module.

Material is typically the largest single cost line on a civil project and the least visible day to day. Cement, steel, and aggregate arrive at multiple sites, get consumed at uneven rates, and are counted properly only when someone runs a stock-take — usually after a shortage has already stopped work.

Live stock, per site

The Inventory & Supply module tracks stock per site and per material, along with consumption velocity. Velocity is the part that turns a stock figure into a decision: knowing you hold forty bags of cement is only useful alongside how fast the site is getting through them.

Material requests with an audit trail

Requests are raised by the site, approved by the project manager, and fulfilled by the vendor, with the full trail retained. That sequence closes the common gap where material is ordered informally over a phone call and nobody can later establish who authorised the spend.

Reorder alerts before the shortage

Threshold-based alerts fire before stock runs out rather than after. The cost of a stockout is rarely the material itself — it is the idle crew, the delayed pour, and the schedule slip that follows. Alerts tied to actual consumption rates give you the lead time to order at a normal price instead of an emergency one.

Vendor management with history

A vendor master holds ratings, payment history, and lead times. Lead time is the field most contractors do not track and most need: reorder thresholds are only meaningful relative to how long a given supplier actually takes to deliver, which is often quite different from what was promised.

Inventory audits and variance

Quarterly stock-takes run as a structured workflow with variance reconciliation. Variance is the signal worth watching. A consistent gap between recorded and physical stock at one site is information — about wastage, recording discipline, or theft — and it is only visible if stock-takes are recorded consistently enough to compare.

Connecting material to billing

Material consumption recorded against a site feeds the same records used for billing and project costing. When consumption is captured once at the point it happens, the figure that reaches your project P&L is the one the storekeeper recorded, not an estimate reconstructed at month-end.